Privacy & Cookies
This website is operated by Diversci.eu – a collective of science engagement professionals (hereafter referred to as the ‘Diversci.eu’ or ‘We’).
Cookie Policy
Our website uses cookies. A cookie is a small text file which will be saved on your computer or mobile device when you visit that website. This way, the website remembers the pages that you visited and preferences, so you do not need to re-enter these each time you visit the website.
Cookies can be both ‘permanent’ (persistent) and ‘temporary’ (session) cookies. A permanent cookie consists of text file sent by a web server to a web browser that will be stored by the browser and remains in effect until the set expiration date of the cookie (unless they are removed before that date by). A temporary cookie, on the other hand, will disappear at the end of the user session, when the browser is closed.
This Cookie Policy explains which cookies We use, for what purposes and what options you have to manage the cookies.
On Diversci.eu We use cookies for WordPress and Google Analytics only.
Privacy Policy
This is the Privacy Policy of the collaboration of Diversci.eu, containing a description of how We handle your personal data. Diversci.eu values your privacy and will always process your personal data in accordance with the General Data Protection Regulation.
1. SCOPE
This Privacy Policy applies to all personal data about you that is collected and used by Diversci.eu when you visit our website, send us an e-mail or join one of our Community of Practice Meetings or other events (see ‘events by Diversci on the event page). Personal data are data that allow us to identify you as an individual, as set out below under ‘PERSONAL DATA PROCESSED BY US’.
2. PERSONAL DATA PROCESSED BY US
Depending on the type of interaction We have the personal data We collect and process about you include:
Your contact details, such as name and email address, when you use the contact form on our website.
Your contact and work-related details, such as name, e-mail address, work affiliation, job title, location, interests, projects suggested to be shared and topics/themes suggested to be explored, when you sign up for the Community of Practice. The content of your communications with us, for example, when you contact us by e-mail or otherwise.
When We collect and store data:
- When you use the contact form: your name, e-mail address and whatever you write in your message to us
- When you send us an e-mail: you name, e-mail address and any information you provide us in your e-mail and signature.
- When you sign up for the Community of Practice: name, e-mail address, work affiliation, job title, location, interests, projects suggested to be shared and topics/themes suggested to be explored
When you sign-up for our Community on Linkedin, the Privacy Policy of Linkedin is in place.
3. THE PURPOSES AND LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA
Diversci.eu collects and uses your personal data for the purposes set out below, based on the law. Insofar as Diversci.eu already holds your personal data, these personal data will be used for the same purposes and on the same legal basis.
Required for the execution of an agreement
We process your personal data to handle any requests, complaints or questions from you.
Based on consent
To the extent necessary, We will ask for your consent to keep you informed about news and events related to our website and Community of Practice. You can withdraw your consent at any time. How you can do this is described below.
Required to comply with a legal obligation
We may use your personal data to comply with applicable laws, to comply with requests from public bodies and authorities, or to cooperate with law enforcement.
4. USE OF COOKIES
Our website and applications use cookies to improve usability, effectiveness and security, as well as for marketing purposes. Cookies are small text files on your computer that are stored by your browser. For more information about the use of cookies by Diversci.eu, please refer to the Cookie Policy.
5. WHO RECEIVES YOUR PERSONAL DATA?
Only the current coördinators of the Diversci.eu website, mailbox and Community of Practice have access to your personal data to the extent necessary for the performance of their work for Diversci.eu. Those coordinators are rotating and voluntary, but always connected to the collaboration of Diversci.eu.
We will not disclose the personal data you have provided to us to third parties without your express prior consent, unless we are required to do so for the purposes set out under section 3. For example, We may disclose your personal data to public authorities to comply with applicable legal obligations.
6. TRANSFER OF YOUR PERSONAL DATA
Unless otherwise stated, We process and store your personal data within the European Union. It may be that our service providers transfer your personal data to a country outside the European Economic Area (“EEA”) that does not offer the same level of protection under European law as the country where you normally use your products and/or services. In that case, We will take the necessary steps to ensure that your personal data are adequately protected, such as drafting standard EU contracts with parties outside the EEA.
7. SECURITY
We take appropriate and reasonable security measures to protect your personal data against unauthorised access, modifications, disclosure, loss or improper use, and to protect the accuracy and integrity of your personal data. In order to ensure a risk-adapted level of security, We implement technical and organisational measures, including security with regard to access to our systems.
8. HOW LONG DO WE KEEP YOUR PERSONAL DATA?
We keep your personal data as long as necessary or permitted with respect to the objectives for which they were obtained, and as set out in this Privacy Policy. The criteria used to determine our retention periods include: (i) the period during which We have an ongoing relationship with you; (ii) whether there is a legal obligation We are subject to; and (iii) whether retention is desirable in light of our legal position (for example, in relation to the enforcement of general terms and conditions, lawsuits or legal investigations).
9. WHAT RIGHTS DO YOU HAVE WITH REGARD TO YOUR PERSONAL DATA AND HOW CAN YOU EXERCISE THESE RIGHTS?
Under the applicable laws and regulations, you have a number of rights with regard to your personal data, including:
Right of access. At your request We will provide you, free of charge, with information regarding the personal data We process about you.
Right to rectification. At your request We will correct, supplement, block or delete your personal data in the event that these are factually incorrect, incomplete or irrelevant for the objective or objectives of the processing, or when these are processed in any other way that infringes a legal provision. Withdrawal of consent. You can withdraw your consent at any time for future processing by us of your personal data.
Right to object. You have the right to object to the processing of your personal data for marketing purposes.
Right to restriction of processing. If applicable, you have the right to request a restriction on the processing of your personal data by Diversci.eu. This means that your personal data may (temporarily) not be processed and changed.
Right to erasure. If applicable, We will delete your personal data without unreasonable delay (right to be forgotten).
Right of opposition. If applicable, you have the right to object to the processing of your personal data based on, among other things, the basis of the “legitimate interest” of Diversci.eu.
Right to transfer data. If applicable, We will provide you with an overview of the personal data you have provided to us, so that these data can be transferred to another data controller, to the extent that this (data portability) is technically possible.
Right to file a complaint. Finally, you have the right to file a complaint with the supervisory authority if you believe that your personal data are being processed in violation of this privacy statement.
If you wish to exercise one of your rights, you can do so by using the contact information set out below.
10. CONTACT INFORMATION
If you have any questions about this Privacy Policy, the way We process your personal data or if you want to exercise any of the above rights, please contact Diversci.eu using the contact information below:
This Privacy Policy is updated from time to time. This Privacy Policy enters into force on 04 May 2022. The most recent version is published on diversci.eu.